Upon attendance of the Organization Chartering Training; submission of the New Organization Charter Form; and completion of the required Officer and Advisor forms, the Center for Student Engagement will create organizations a temporary Engage portal. Groups undergoing the Charter process will be granted "Pending Status" in Engage during provided the privilege to reserve space on campus to host purely informational meetings (i.e., meetings designed to garner interest or additional membership to allow the Group to meet the membership requirements to Charter).
Groups with "Pending Status" may not request campus funding or campus accounts until the Chartering process is complete.
The space reservation privileges granted to a Group with Pending Status will be revoked and the Chartering process for that Group will be terminated by the Center for Student Engagement if:
- The requirements for Chartering are not met in the published Chartering window; or
- Activities of the Group are not in compliance with Pending Status limited privileges as outlined in this policy.
Should the limited privileges granted to a Group with Pending Status be revoked, the Center for Student Engagement will send notice via email to the Group’s last known Senior Executive Officer and last known Advisor stating:
- The reason for revocation of privileges, and
- The requirements that must be met to have privileges restored, and
- A maximum time period for meeting these requirements.
When temporary privileges are revoked and/or the Chartering process is terminated, that decision may be appealed following the appeals process outlined in Section 5.3 Appeals.
Q & A
What constitutes a "purely informational meeting"?
An informational meeting, as defined in the RSO Policy, is a meeting designed to garner interest or additional membership. Examples include, but are not limited to:
- Tabling on Tech Walkway
- Hosting an information session with pizza in IC
- Handing out coffee and flyers at West Village
What is not considered a "purely informational meeting"?
Examples of gatherings that are not considered "informational meetings" include, but are not limited to:
- meetings designed to conduct formal organization business: general body meetings, committee meetings, gameplay
- fundraisers
- hosting panels or large scale events
My organization was functioning as a group before the RSO chartering process, can we still conduct regular business?
No. Please pause any and all organization operations until you have completed the chartering process.
How does my organization reserve space during the "Pending" stage?
Please review the How to Reserve Space on Campus webpage on our Student Organizations Resource Guide.