Step 1: Attend the New Organization Charter Training 

At the beginning of each Charter Window, The Center for Student Engagement hosts a mandatory New Organization Charter Training. Organizations that fail to attend the mandatory training forfeit their ability to complete the chartering process in that semester. 

This training covers important information regarding the chartering process, how to write a constitution, organization best practices, and Institute policies. The Charter Training is mandatory for all new organizations and serves as the first formal step in the charter process; organizations cannot move forward with chartering until this step is complete. Each organization in a given Charter Window is required to send at least one (1) leader to attend the training; this member should be an officer (e.g., president, VP, treasurer, etc.) of the organization. 

This fall, there will be 4 Charter training sessions offered for students to learn and understand the requirements and procedures of the chartering process. You are only required to attend ONE session. Choose the (1) session that works best for you from the following list:

Spring Mandatory Charter Training:

• Training #1: Tuesday, January 30th, 5pm | Location: Northside Room
• Training #2: Monday, February 12th, 5pm | Location: Northside Room
• Training #3: Friday, March 1st, 5pm | Location: Peachtree Room
• Training #4: Tuesday, March 12th, 5pm | Location: Virtual Teams Meeting

Attendance at Charter Training is mandatory to receive the forms following in steps 2 and 3. 

Following the New Organization Charter Training, the leader who attended the training will receive an email with a link to the Student Organization Chartering Form. This form is hosted and completed within Engage. The New Organization Charter Training will ask the following questions: 

• Organization Name 
• Organization Purpose 
• Organization Category  
• Is your organization a chapter of a larger organization? 
• Does your organization work with minors (youth under the age of 18)? 
• Acknowledgment of Alcohol and Illegal Drug Policy  

After submitting the New Organization Charter Form, you should send this link to your Advisor: gatech.campuslabs.com/engage/submitter/form/start/619264 (form will not open until 01/30). This link will be provided to all those that attend the Charter Training. The form is also available on Engage in the "Registered Student Organizations" portal.

This Advisor Registration Form collects the necessary details from your potential advisor and requires their acknowledgment of the Roles and Responsibilities of an Advisor. This form must be submitted by your Advisor. To submit the form, they must log in to their profile in Engage.  

After step 3, the Center for Student Engagement will create your organization's Engage portal.  

While this step is optional, we strongly recommend that your organization attend an initial Constitution Review with Student Engagement (schedule @ bit.ly/rsoteam).  

When you're ready to submit your first draft of your constitution, you can do so using this form. This link will become available on 01/30. You'll use this form each time you need to update your constitution during the chartering process (first draft, draft after meeting with Center for Student Engagement, draft after SAC meeting, etc.).  

At your Constitution review with CSE, the Student Engagement staff will provide guidance and ask questions regarding the structure and language in your constitution. This step is designed to provide organizations with the information they will need to be as successful as possible when meeting with Student Activities Committee (SAC). 

All new organizations are required to have at least 10 members to complete the charter process. New student organizations are required to have 10 members listed in the Roster of their portal to satisfy this requirement. Remember: the 10 members requirement does include organization officers; if you have 3 officer positions filled, you are only required to have an additional 7 members to meet the requirement. 

Visit the Campuslabs Inviting New Members to Join an Organization to learn more on how to add members to your portal. Note: You will need to use a student's original email address (this is the address they use to log-in) to send an invitation. Alias addresses will not work. For example, use the address gburdell3@gatech.edu not therealburdell@gatech.edu.  

The Student Activities Committee (a standing committee of the Faculty Senate) is responsible for reviewing all charter requests and making recommendations to the Academic Faculty regarding their status. 

To be scheduled for a SAC meeting, a student organization must have completed each of the requirements detailed above. Student Engagement will verify their completion and schedule your organization for a meeting with SAC. 

Your organization must send one representative to the SAC meeting; this member should be an officer of the organization and should be knowledgeable about 1) the management of the organization and 2) the Constitution. 

***While SAC will provide a decision on the organization’s charter, your organization WILL NOT be fully chartered until Step 7 is completed.***

Organizations that receive an Approved or Approved Pending Changes decision at SAC may proceed with the final step of the chartering process: Submitting the Final Annual Registration and Constitution. 

At this step, your organization should make any required changes to the constitution AND submit the final version of your Annual Registration with all required fields completed.  After your final Annual Registration is submitted, your Advisor must review and approve the submission. 

After the submission is approved by the Advisor and successful completion is verified by CSE, you will receive a Fully Chartered email from the Student Engagement team!

If you've made it past Step 7, congratulations! You are now an RSO!